Privacy Policy

The Quebec-Japan Business Forum (“QJBF,” “we,” “our”) operating the website (the “Service”) is committed to protecting your privacy and personal information. This privacy policy is designed to inform you about our privacy and data protection practices, including how we collect, use, and disclose your personal information.

Your privacy is of great importance to QJBF. We take our responsibility to protect personal information seriously and ensure the confidentiality and security of the data entrusted to us by our visitors, staff members, and collaborators.

This policy outlines the guidelines for our practices regarding the collection, use, and disclosure of personal information, as well as your rights concerning your data.

This privacy policy applies whenever you interact with us, whether by visiting our website, (the “Site”), contacting us by email, or providing confidential information in a registration form.

Please read this privacy policy carefully. By submitting your personal information, registering for one of our events, using our Site, or voluntarily interacting with us, you consent to the collection, use, and disclosure of your personal information in accordance with this privacy policy, as revised from time to time. Our privacy policy sets out our standards for the collection, use, disclosure, and storage of your personal information.


QJBF collects, uses, discloses, and stores personal information that you provide with your consent.

QJBF may collect, use, disclose, and store any information you enter on the QJBF Site or provide to QJBF in contacts we may have with you, as permitted or required by law. Your consent may be express or implied, depending on the circumstances and sensitivity of the personal information in question. If you choose to provide us with personal information, we assume that you consent to the collection, use, and disclosure of your personal information as outlined in this privacy policy.

You can access, request correction of, or withdraw your consent to the collection, use, or disclosure of your personal information at any time by contacting us at the contact information provided in the “Contact us” section below.

If you provide us with personal information about another person, it is your responsibility to obtain that person’s consent to allow us to collect, use, and disclose their information as described in this privacy policy.

When you visit our Site or contact us, we collect a variety of personal information about you.

The personal information we collect generally falls into one or more of the following categories:

  • Your name
  • Email address
  • Phone number
  • Professional contact information

On the Site, we may collect information that personally identifies you and can be used to contact or identify you. QJBF uses Google Analytics, a tool for measuring web audience and analyzing visits to a website. It should be noted that Google may disclose this information to third parties in the event of a legal obligation or when these third parties process data on its behalf.

Using cookies, Google Analytics collects information about your browsing on this site, on a part or all of the website pages. Personally identifiable information may include, but is not limited to:

  • Pages you visit, date, time, duration, and frequency of your visits
  • Links you click on
  • Type of operating system, device type and model, name of your Internet service provider, device screen resolution, and your geographic location (region)
  • Browser type, language, version, and other browser-related data (e.g., Chrome, Safari)
  • IP address. The IP address is collected, but it is anonymized to ensure the confidentiality of information about you (anonymizing an IP address prevents the identification of a user through it).

For more information on Google’s privacy practices, please refer to the Google Terms and Privacy web page ( If desired, you can prevent the recording of information about your browsing by installing the Google Analytics Opt-out Browser Add-on on your computer.

We use your personal information to provide you with our services and to improve them. We also use it to fulfill our legal obligations. 

We may use your personal information to:

  • Provide an optimal experience as a QJBF member or when participating in events
  • Plan our content
  • Communicate with you and respond to any requests or other communications you may have with us
  • Provide emails about activities, events, or other news
  • Analyze data and help us improve and customize our service offerings, websites, and visitor experience
  • Resolve issues related to websites
  • Protect the security and integrity of our website and organization
  • Comply with any legal or regulatory requirements

QJBF, subject to what is provided in this policy, does not disclose your personal information to anyone outside of QJBF without your consent. However, we may disclose it to fulfill a legal obligation or enforce our rights. 

When we disclose your personal information to our service providers or partners, we take steps to ensure that the rules set out in this privacy policy are followed and require service providers to preserve the confidentiality and security of your personal information. We also require them to use your personal information only for the purposes for which it was provided.

When our service providers no longer need your personal information for these limited purposes, we require them to destroy it. In certain circumstances, we may allow our service providers to retain aggregated, anonymous, or statistical information that does not identify you.

We do not authorize service providers to disclose your personal information to unauthorized parties or use your personal information for direct marketing purposes. If you would like more information about our service providers, please contact us using the contact information in the “Contact us” section below.

Additionally, we may use and disclose your personal information when we believe such use or disclosure is authorized, necessary, or appropriate in the following cases:

  • Compliance with applicable law, including laws outside your country of residence
  • To comply with a judicial proceeding
  • To respond to requests from public and government authorities, including public and government authorities outside your country of residence
  • To enforce agreements related to our services
  • To protect our activities or those of our affiliates or subsidiaries
  • To protect our rights, privacy, security, or property, and/or those of our affiliates, yourself, or other individuals
  • To enable us to exercise available remedies or limit the damages we may suffer

If we intend to disclose your personal information to a third party, we will identify that third party and the reason for the disclosure, and obtain your consent.

You can always unsubscribe from our mailing lists or no longer receive reminders about specific events by contacting us directly using the contact information provided in the “Contact us” section below. We will strive to respond promptly to your unsubscribe request, but please allow us a reasonable time to process your request.

We will only use, disclose, or retain your personal information for as long as necessary to achieve the purposes for which this personal information was collected and as permitted or required by law.

If you would like more information about the periods during which your personal information will be retained, please contact us using the contact information in the “Contact us” section below.

We have implemented physical, organizational, contractual, and technological security measures to protect your personal information and other information from loss or theft, unauthorized access, disclosure, copying, use, or modification. We have taken steps to ensure that only authorized staff members who reasonably require access can access your personal information. We limit access to your personal information to employees who need it to provide you with information about QJBF.

Despite the measures described above, no method of information transmission or storage is 100% secure or error-free. Therefore, we cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure (for example, if you believe that the security of the information you provided to us has been compromised), please contact us immediately using the contact information in the “Contact us” section below.

You have rights regarding your personal information.

We will take necessary steps to ensure that your personal information is accurate, complete, and up-to-date. We will not systematically update your personal information unless such a process is necessary. We expect you to provide us with occasional updates to your personal information when necessary.

You can request in writing to view the personal information we collect, use, or disclose about you, and we will provide you with this personal information as allowed by law. You can also challenge the accuracy or completeness of the personal information about you. If you can demonstrate that the personal information we hold about you is inaccurate or incomplete, we will modify it according to your instructions.

In addition, in certain circumstances, you have the following rights:

  • Withdrawal of your consent: You can withdraw your consent to the communication or use of personal information collected at any time.
  • In some cases, you may request that personal information held about you no longer be disclosed.
  • You also have the right to file a complaint with the competent data protection authority.
  • We may require you to provide sufficient identification to respond to your request to exercise your rights. This identification information will only be used for this purpose.

Your personal information is currently hosted in Quebec, Canada.

In some cases, personal information about you may be hosted and processed in any country where we have facilities or use third-party service providers. Our service providers may transfer certain personal information about you to countries other than your country of residence, which may have privacy rules different from those of your country. If this information is outside your country of residence, it is subject to the laws of the country where it is located and may be disclosed to governments, courts, or law enforcement agencies in that other country. However, our practices regarding your personal information will remain governed by this privacy policy and applicable laws.

In the case of any transfer of your personal information to other countries, QJBF will implement appropriate protective measures to provide an adequate level of protection.

Our Service may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the privacy policy of each site you visit.

We have no control and assume no responsibility for the content, privacy policies, or practices of any third-party site or service.

Our activities are not intended for minors, and we do not voluntarily collect personal information from minors. If you are a minor under the laws applicable to your place of residence, please do not provide us with personal information without the explicit consent of a parent or guardian.

If you are a parent or guardian and you know that your children have provided us with personal information, please contact us. If we learn that we have collected personal information from minor children without verifying parental consent, we will take steps to delete this information from our servers.

QJBF will update this Privacy Policy from time to time. If we make significant changes to this policy, for example, to comply with new legal requirements, we will notify you in advance so that you can make an informed choice about your use of our Service. In any case, we will make the new version available to you on the Site, indicating the date of the last update.

QJBF encourages you to regularly review this policy for any changes. Any modification will take effect upon publication of the revised privacy policy, and your continued use of this Site or our interactive features will be subject to the privacy policy then in effect.

For any questions about this privacy policy or QJBF’s practices regarding the protection of personal information, please contact us by visiting the following page on our Site (

Last updated [November 2023].